Privacy policy

Who we are

ATS Simulator is a free resume checker run by Rico. If you have any questions about this policy or your data, get in touch through drraccoon.me.

What we collect

Information you give us

• Your resume file (PDF, DOCX or TXT), along with everything in it. Resumes usually contain personal details such as your name, contact information, work history and education. Please leave out anything you'd rather not share, such as your home address or ID numbers.
• Optional details about the role you want: a job title or industry, and any job description you paste in.

Information we create

• Your analysis results: scores, suggestions and keywords for each version you upload.
• Service records: upload times, which AI model was used and how much processing it took, so we can keep costs under control.

Information collected automatically

• Session data: a session cookie, plus your IP address and browser type stored with that session. This keeps forms working and secure.
• Rate limiting: we count uploads per IP address for a short time to prevent abuse and runaway costs.
• Server logs: error and security logs, which can include IP addresses, help us fix problems and protect the service.

How we use it

• To analyze your resume and show you the results.
• To compare revisions you upload to the same report, so you can see what improved.
• To keep the service secure, prevent abuse and fix problems.
• To understand overall usage and costs (for example, how many scans happen each day).

We don't use your resume for advertising or profiling, and we don't make decisions about you. The score is guidance for you only and isn't shared with employers.

How your resume is analyzed

Your resume, along with any job title, industry or job description you provide, is analyzed by an AI model that we host ourselves. When our model handles your scan, your resume stays on infrastructure we control and isn't sent to outside AI companies such as OpenAI, Google or Anthropic.

Fallback to OpenAI

So the service keeps working, if our own model is offline or can't complete your scan, we send it to OpenAI through their API instead. This should be rare, but in that case the details below apply to your scan.

• We ask OpenAI not to store the responses it generates for us.
• OpenAI states that data sent through its API is not used to train its models by default. It may keep API data for up to 30 days to monitor for abuse, then delete it, unless the law requires it to keep it longer.

You can read more in OpenAI's API data privacy commitments and privacy policy. OpenAI is based in the United States, so your data may be processed there.

Who can see your data

• Anyone with your private results link. Your results page has a long, randomly generated address that can't realistically be guessed, and we ask search engines not to index it. But anyone you share the link with can see your results and your uploaded resume.
• The site operator, only when needed to run the service: for example to fix a failed scan, investigate abuse, or delete data on request.
• Our service providers, who handle data on our behalf: our hosting provider (storage, servers and our self-hosted AI model) and OpenAI (only as a fallback when our own model is unavailable).
• Authorities, only if the law requires it.

We don't sell, rent or trade your personal information.

How long we keep it

• Resumes, job descriptions and results are kept for 7 days after your most recent upload, so you can come back and recheck revisions. Uploading a new version restarts the 7-day period. After that, everything in the report is deleted automatically.
• Delete anytime: the "Delete resume & results" button on your results page permanently removes every version, your uploaded files and all results right away. This can't be undone.
• Sessions expire after 120 minutes of inactivity and are then cleared.
• Server logs are kept only as long as needed for security and troubleshooting.

Cookies

We use only the cookies the site needs to work: a session cookie and a security token that protects forms against cross-site request forgery. There are no advertising, analytics or third-party tracking cookies. Our fonts are hosted on our own server, so loading the site doesn't contact font providers.

Tips through Ko-fi

If you choose to leave a tip, you'll go to Ko-fi, an independent service. Your payment and any details you share there are handled under Ko-fi's privacy policy. We don't link tips to your resume or results.

Your choices and rights

You can delete your data at any time from your results page. Depending on where you live (for example under the GDPR in the EU and UK, or the CCPA in California), you may also have the right to access, correct, delete or get a copy of your personal data, and to object to or restrict how it's processed.

Because we don't have accounts, we can only find your data through your private results link. Include the link when you contact us with a request. You also have the right to complain to your local data protection authority.

How we protect it

Uploaded files are kept in private storage that isn't publicly accessible, results are only reachable through unguessable links, and the admin area is password protected. No method of storing or sending data online is completely secure, though, so please don't upload anything you aren't comfortable sharing.

Children

ATS Simulator isn't intended for children under 16, and we don't knowingly collect their personal information.

Changes to this policy

If we change how we handle your data, we'll update this page and the effective date at the top.